How I Schedule Podcast Interviews

How I Reach Out

Up to this point, the main way I have been reaching out to individuals is through LinkedIn messaging. I have found that this in some way helps keep my communication streamlined and professional. However, one thing that I have encountered multiple times is people responding letting me know that they rarely check LinkedIn. Some have then given me their email instead.

Email is another way I have initially reached out, as well as text messaging for those I know better. I have found that those I know personally may find it strange that I reach out via an avenue like LinkedIn when in reality I could have just texted them.

I host my podcast on Anchor, and recently joined the Anchor podcasters Facebook group. In my first post I asked how other interview podcasts reach out to potential guests. The first few responses mentioned Instagram DMs as a good way to reach out. I’ve thought about it and am definitely willing to try it out.

I don’t want to be closed minded. One thing I’ve learned working in sales is that persistence can pay off but not every person is reached in the same way. So I need to be willing to be creative and learn from others. Another key is to not be afraid to ask. The worst thing that a target can say is no. Not a big deal. Life does go on!

Using A CRM to Track Guest Interactions

To keep track of my communication with potential guests I have decided to use a web based CRM system (customer relationship management), just as I would in a sales job. By using a simple CRM (Zoho is what I use specifically), I am able to enter contact details and log any activity that I have conducted in trying to schedule a guest. It helps keep things organized and shows historical data on the efforts I have put forth in contacting various guest targets.

Keeping a Calendar

Lastly, to keep a coherent schedule of people that have agreed to be on the show I use Calendly. Calendly has you create an event type and duration (such as a 60 minute podcast interview), manually enter your available dates and times, and then allows invitees to pick and choose what time slots work for them. You can simply send them a link to your Calendly page, and once they click the link they will be brought to a page showing them a calendar of your availability. A time slot cannot be double booked, so it helps keep things clean and organized. It’s simple to use and I’d definitely recommend it.

Recording Podcast Interviews

Before embarking on this podcast journey I wanted to do ample research into the logistics of recording an interview. I definitely want to conduct some in person interviews, but in reality most will probably end up being remote.

I wanted to keep things simple and keep things cheap. It was important to that I took time to test out the various options before a real interview actually came.

Podcasting Equipment and Software that I Use

Computer: MacBook Pro

Editing software: GarageBand

Remote interview recording software: Zoom or Zencastr, but mostly Zoom

Mic: Logitech USB Headset H390 with Noise Cancelling Mic

Remote Interviews

I do anticipate doing in person interviews, but as of now, all of my first five interviews I have conducted (four have been released with the fifth coming in February) have been remote.

After a decent amount of research into what other podcasters recommend, I settled on testing out a few different recording software options. My lovely wife was the lucky one that got to test them out with me so that I could make sure I knew how to use them.

I decided to use Zoom and Zencastr as my two go to options. They work well and both have free options that I can make work for me and my show. The plus side of Zencastr is that the interview records each person on separate tracks, meaning you can edit each person’s audio individually. This is helpful if someone coughs while another is talking, etc. On the other hand, I would say the biggest positive for Zoom is its ease of use. You can enter a meeting via a web link or call in to a phone number on your own phone just like a conference call.

In four out of my first five interviews I’ve ended up using Zoom. The reason…? Ease of use. Only one of my guests had an actual mic, while the rest just called in on their phones and most used iPhone headphones to improve sound. I understand that as I grow in this podcast, I may learn things and implement new processes to improve sound quality, etc. But my focus right now is on getting quality guests who are willing to share their time. The last thing I want to do is over complicate the process for them. Zencastr on the other hand requires Google Chrome or Firefox browsers and I have run into issues with certain guest’s computers or internet service not being capable enough. I did record my fifth interview (that will go live on February 3rd) with Zencastr. It sounded great and the separate track setup was nice. But you know what wasn’t fun…? Editing two tracks. I’m no expert editor yet but I think I spent double the amount of time editing this episode compared to the ones recorded on one track with Zoom. The reason being that I had to match up the timing of the two tracks as I made edits and deleted segments, etc. With one track to edit, the editing is more straightforward and simple. For now my conclusion is that I’m going to make Zoom my top choice for recording remote interviews, and if anything better presents itself, I’ll try to be sure to have an open mind.

If you have an opinion on audio and or podcasting equipment or strategies let me know by commenting below! And don’t forget to check out the podcast by clicking one of the links below or searching Career Yak in your favorite podcast platform.

Sports, Athletics, Changing Career Paths

Excited for the upcoming episode of Career Yak on January 6th! Chris Guyll is my guest and he shares with us details on his journey thus far in the sports and athletics world. Early on Chris made a decision to shift career paths and now flourishes in his current Athletic Director role. Find out why he made the change and the lessons he’s learned along the way by listening to the full episode on January 6th. Just search Career Yak in any of your favorite podcast platforms and don’t forget to rate and subscribe! Click below to hear a clip from our interview. 

Clip from Interview with Chris Guyll, Athletic Director at BASIS charter school in Phoenix, AZ.

Podcast Journal #1: Where I'm At, One Month In

I edited the next episode I’m planning to publish for about 2-3 hours tonight, trimming it down to between 30 and 40 minutes. I’m trying to focus on keeping the best content from each interview. Also, I’m currently thinking through how to scale. So many ideas. First and foremost, I must continue to get quality interviews and develop a proof of concept. I want to focus on the fundamentals now, and stay consistent, yet think futuristically about growth strategies, etc.

I’m curious to know what people might think of the podcast. First of all, having listeners at all is amazing. I published my first episode on 11/21/19 and announced it on social media (after Apple finally approved it) on 11/25/19. I currently have 3 episodes plus an introduction out. As of right now I have had 116 plays according to my Anchor profile, with each episode having around 30 plays.

On Tuesday, November 26th, my brother in law texted me that he listened to the episodes (two and the intro were out at that point). He said “They were really good man! I was honestly very impressed. Keep up the good work I hope it really turns into something great for you.” This text got me pumped and meant a lot. He drives all over for work and listens to a lot of podcasts and audiobooks. I trust his opinion on a lot of things so the compliment from him was awesome.

I have a lot of improving to do, but maybe with the right strategies and quality content, this can become something. At least I can try. All glory to God for this podcast. He gives us the power to take our next breath. Nothing is possible without Him.